Microsoft Excel is huge in terms of its underlying features and functions. So are the keyboard shortcuts in it. The list can go on and on. What we will do is limit our scope and concentrate only on Function Keys today. We will try and learn the actions associated with F1 through F12, standalone and in combination with keys like Alt, Ctrl and Shift.

If you are using a PC or Windows based laptop, you can make an Excel cell reference absolute (or fixed) by pressing the F4 function key on the keyboard after the cell reference. The equivalent if you are using a Mac is to press ⌘T. The use of function keys such as the F4 in Excel as well as the Excel F2 can be very necessary. In this post, we shall look at the function key F4 and its use in Excel.

We all know the basic moves like how you can move around the sheet and select cells using the arrow keys or press Ctrl+A to select the entire worksheet but there are more complicated shortcut keys that you should know.

Must Read: If you wish to explore basic and general uses of function keys read out post on the best and default uses of function keys.

F1

F2

F3

F4

F5

F6

F7

F8

F9

F10

F11

F12

Cool Tip: Did you know that you can just press Esc to expand or collapse the formula bar and Delete to remove cell contents? Well, now you know.

Conclusion

So, did you find the list interesting? If you spend most of your day on Excel, I am betting you must have found it helpful. You may not be able to remember and master all of them but I am sure you will recollect the ones you feel will help you lower your efforts.

Note: These shortcuts have been tried and tested with Microsoft Excel 2013. However, most of them should be downward compatible.

Image Credit: N Hope

See Next: 6 Cool Cell Selection Tips for Microsoft Excel UsersAlso See#function keys #keyboard

Did You Know

Only 25% of people can text well without looking at their keyboards.

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It is true that many of the Excel users find the use of keyboard shortcuts to be more efficient to them. Actually, keyboard shortcuts can be the best alternative to using a mouse, as the use of touch screen when working with Excel might not be the best option of people with visual impairment. The use of function keys such as the F4 in Excel as well as the Excel F2 can be very necessary. In this post, we shall look at the function key F4 and its use in Excel.

Using F4 in Excel to repeat an action

Have you ever worked on an Excel worksheet and you have had to repeat the same action over and over again? If yes, then you know how tedious, boring and tiresome it might be. Excel offers function keys to help us quickly repeat the last action. The F4 on Excel is the function key that can allow us to repeat the last action as many times as we want. So if you have been thinking about what is F4 in Excel, now you should know that it is simply a function key that can help us repeat the last action in Excel.

How to locate the F4 function key in Excel

Many might have wondered, “Where is the F4 key on Excel?” Well, this key is on the first row of the keyboard where we have the function keys. Note that function keys run from F1 to F12. The F4 key is found in between the Excel F3 function key and the Excel F5 function key.

How to use F4 in Excel

Using the F4 key in Excel is quite easy. Think of a situation where you have been working on an Excel worksheet and you want to repeat the last action multiple times. All you need to do is press and hold Fn and then press and release the F4 key. Alternatively, you can press and hold down the Ctrl key, then press and release the F4 key to repeat the last action. Note that you will have to press and release the F4 function while holding the Fn or Ctrl key as many times as you want the last action repeated.

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You can also use the F4 key to change a cell reference. When you select a cell or range in a given formula, you can use the F4 key to cycle through the various combinations to absolute and relative reference.

You can also use the F4 function key to lock a cell reference.

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What to do when the F4 is not working in Excel

There are times when pressing the F4 function key does not yield the desired results. In such a case, it is good to remember that the problem is not with Excel, but rather with the BIOS settings of the computer. By default, the F4 function key, just like F2 function key and all the others are in a multimedia mode. You can thus change this if you want to avoid pressing the Fn + F4 every time you want to lock a cell.

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